Since these two items are so closely related they are both described in this article. We thought the maintenance system we developed on Callipygia was an important way of keeping the Black Box filled up. We reviewed the schedule periodically which reminded us of all the things we might otherwise forget to do. We found that if we didn't write something down, after a few weeks it got lost in the memory haze and then we weren't sure how long it had been since something was serviced--or even if it had been.
The Maintenance Schedule was created in a spreadsheet and then printed out. It covered two sheets of paper (fairly small print) which were kept back-to-back in a plastic sleeve in the lexan wallpocket (purchased at an office supply store) on the bulkhead above the nav station. Our Schedule had the following columns:
The list was sorted by frequency, then by boat system. From this, three 4x6 cards were made and are pinned on the bulletin board above the nav station. One card had items that should be done every 1-3 months, one card had items that should be done every 6 months, and one card had the annual items. The engine maintenance tasks were listed on the schedule grouped according to the hours of engine use they are done after.
Maintenance Log was simply a green columnar pad (because it has a lot of columns already drawn in it) with a table of contents hand-written on the cover describing which systems had their maintenance record on which page. The pages of the Maintenance Log were numbered by hand so that it was very easy to look something up. The Log was kept in a lexan wall-pocket beside the Defect Book. The Engine Log was at the front of the Maintenance Log, and all the other boat systems had logs on a single page (2-sides). Once a page filled up, the last entry indicated the page number where the subsequent entries were made. For the purpose of the Maintenance Log, pages were titled as listed below--note that these were pretty much the same categories we used to file the boat's Equipment Instructions.
A line was entered in the appropriate category when a maintenance or inspection task was done. The first column had the date of the work, and the second a description of what was done. In the two far right-hand columnsweare listed who did the work (usually "self") and what it cost. This system was very easy to use and keep. And, it took but a moment to answer such questions as "which water tank are we on?" and "when did we last fill up the big propane tank?" or "when did we last service the starboard jib-sheet winch?" or "when did we last grease the windlass?" or "when did we last check the radiator clamps and thru-hulls?"
This system worked very well for us.
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